We worry about expiry dates so you don't have to
SafePlay monitors every expiry date across your equipment, staff qualifications, and documents — and sends you warnings well in advance. Multi-stage alerts at 90, 60, 30, 14, and 7 days mean you've always got time to act. No more waking up at 3am wondering if the public liability expired last week.
The problem with doing this manually
Discovering a certificate expired last month and not knowing
Manually tracking dozens of different expiry dates
The constant background anxiety of 'what have I forgotten?'
Key capabilities
Multi-Stage Alerts
Warnings at 90, 60, 30, 14, and 7 days before expiry. Each stage gets progressively more urgent, so the first nudge is gentle and the last one is impossible to ignore.
Email Notifications
Clear, actionable email alerts delivered to the right people. Not vague "something is expiring" messages — specific emails telling you exactly what's due, when, and what to do about it.
Dashboard Indicators
Traffic-light indicators on the dashboard for at-a-glance status. Green means you're good for more than 90 days. Amber means something's approaching. Red means act now.
Custom Thresholds
Set custom reminder timelines for different document types. Insurance renewals might need 90 days' notice. A first aid cert might only need 30. You decide what works for each item.
Escalation Rules
Escalate to senior management if items aren't actioned. If the duty manager hasn't dealt with an expiring cert within 14 days, the owner gets copied in. No more things falling between the cracks.
Digest Reports
Weekly summary of upcoming expiries and required actions. Every Monday morning, you get one email listing everything that's due across all your venues in the next 90 days. One email, full picture.
How it works
There's nothing to configure. Reminders kick in automatically as soon as you add an expiry date to anything.
Expiry dates get tracked automatically
Every time you add equipment, a staff qualification, or a document with an expiry date, SafePlay starts watching it. You don't need to set up reminders separately — it's baked into the system.
Alerts arrive at the right time
As an expiry date approaches, you'll get stepped email alerts. The first one at 90 days is a heads-up. By 7 days, it's marked urgent. The dashboard changes colour too, so you can't miss it.
Escalation catches anything missed
If an alert isn't actioned, it escalates. The manager gets notified, then the owner. Nobody can claim they didn't know — the system keeps pushing until someone deals with it.
Rachel runs two connected play venues
Rachel manages two venues and was constantly worried she'd miss something. SafePlay sends her a weekly digest showing everything that's expiring in the next 90 days across both sites. She hasn't had an unexpected expiry since she started using it.